Procuresmaart

Features :

---

• Create Procurement Plan for a Project or a Product.
• Planning can be done for a specific period.
• Stock levels/Pending orders against stock items gets listed and new requirements can be finalised considering this.
• PRs can be generated supplier wise or material wise.
• During planning one can precisely link production stages and actual requirements of each component in the production/assembly line.
• Search, View, Edit, Delete, Authorise Options.
• Off-line working of BOMs

Benefits :

---

• Organise, plan and raise material requisitions for a project, however complex that be and sync it with manufacturing/production process timelines.
• Stock reservations help to ensure material availability and avoid unexpected shortage of common items.
• Organizing material resources made simple.
• BOM and Material requirement can be worked out per product basis & Project/Production Manager gets better control on his spend.
• Project/Production manager gets better control on material resource availability and material issue.

Features :

---

• PR creation options :
  • Create PR directly by adding items.
  • Create PR by downloading template and uploading filled template (Very Easy tool for Multiple category project BOMs).
  • Clone previous PRs & edit.
  • Generate PR from Project planning
• Search, View, Edit, Delete (PR or line item In PR), Authorise Options.
• Drawings, Pictures, Instructions to bidders etc. can be attached to PR. These attachments can be done at item level or PR level (common for all items in the PR).
• PR status can be viewed through Life Cycle option.
• PRs under-processing has a manual closing option if decided not to proceed with.
• Online message options to convey amendments, changes etc as the PR is taken for action.

Benefits :

---

• Procuresmaart SaaS model : Our clients can Electronically submit new purchase requests and it will get automatically notified to the admin and procurement process will be initiated. Progress can be viewed & monitored by clients online.
• Procuresmaart Product :PR submitted electronically by the intending department will be automatically notified to the Purchase department for action by the system.
• Organisations get more clarity and visibility of procurement requests & its progress.
• Consolidation of requests helps to leverage better pricing options.
• Require less time and manpower.

Features :

---

• Create RFQ , RFP, EOI or any type of complex proposals/tenders.
• RFQs from simple to complex can be configured easily.
• RFQ’s can be worked off-line and uploaded.
• Stagewise tendering - single., two-stage (technical & commercial) or three stage (with Pre-qualification stage in addition to, techno-commercial) can be configured easily.
• Qualification envelope can be structured with Yes/No answer, Text, Date format or single or multiple choice options to gather required information from bidders. This helps to gather data in a comparable format from all bidders.
• Enables Collaboration / discussions with Suppliers and other internal Stakeholders (departments concerned with the tender).
• Communicate ( one- one or one to many ) with vendors through the platform .
• Facility to add off-line bids.
• Corrigendum can be published to participants through the platform.
• Can organise bidder ranking using weightages.
• Can built-in complex formulas in price formats.

Benefits :

---

• Cloning of RFQs makes the purchaser's role much easier.
• Single window for inviting techno-commercial quotes from multiple vendors.
• Generate Bid Evaluation in few steps.
• Multiple departments collaborate through the platform and select the best option.
• Very flexible module. Can be compressed/stretched to meet the complexity of each tender.
• Well organised RFQs wins half the battle for the company in finalising the most desirable option & our platform is best tool aiding this.
• RFQ’s can be taken to the next level for obtaining Best & Final offers from short-listed bidders in few simple steps.
• Leaves audit trail & Bids are always available to re-visit.

BAFO refers to a multi-stage procurement process, in which buyer’s invite Bidders/Proposers that have submitted substantially responsive Bids/Proposals to submit their Best and Final Offer.

The objectives of BAFO :

---

• Select substantially responsive bidders & Increase their understanding about Buyer Requirements
• Encourage creative or innovative solutions and allow for different options for delivery, receivables.
• Create competitive environment & allow bidders to adjust their Bids/Proposals for new market conditions and to update their submissions around the edges for new technologies and practices.

Features :

---

• Create BAFO round among the shortlisted bidders responded to RFQ.
• Bidder's submitting off-line proposals also can be added on at the final stage.
• Publish BAFO with timelines for bidding.
• Monitor responses, Extend bidding time & ensure maximum participation of selected bidders.

Benefits :

---

• Very good tool to elicit Most Competitive & Most responsive bids.
• Easy to configure. Easy to evaluate.
• Bids digitally documented & can be re-visited.

Best suited TOOL for high volume purchases and disposal . Reverse auction for purchases and forward auction for disposals.

Features :

---

• Reverse & Forward auctions can be configured.
• Auctions can be organized with selected bidders.
• Dutch,English and Japanese models of reverse & forwards auctions can be configured.
• Can send an invite to bidders, and those who submit Earnest Money Deposit & / or Security Deposit can only be given access to auctions.

Benefits :

---

• Insulate Buyer from competing supplier pressures.
• Provides a level playing field for all bidders.
• Configurable in 3 different modes (Dutch/English or Japanese) as the organization deem fit.
• Easy to configure. List of items can be uploaded.
• Bidders can be invited and participation ensured through system.
• Can integrate to mobile apps to facilitate ease of bidders & maximise response.

Stores & Inventory Management Process and system architecture centers round the following four pillars.
To know more about each pillar select from below :

1. Material Master
2. Stores Transactions
3. Storage & Retrieval
4. Inventory Management

Features :

---

• System designed with utmost care to ensure ease of operation and eliminate errors.
• Easily configurable base model to meet client real time scenario.
• Multilevel Authentication to sync with organisations manpower deployment/ delegation & control principles.

Benefits :

---

• Easy to configure with extensive coverage of Stores & inventory functions.
• Supports scientific inventory management and helps in cost reduction.
• Easy to integrate with Purchase, Production & Project planning.

Master data of materials organised impeccably is the strong foundation that a professional Stores & Inventory Management needs. If they are flawed it will adversely impact purchasing process, production, delivery & also result in dead inventories. Well configured Materials Master brings real value addition to the company in its digitization process.
Normal lacunae in material master creation are : Duplication of entries, Non- availability of visual drawings /images to give clarity in requirement, Lack of system to identify availability of alternate parts.
Material Master creation for bulk items is a tedious process.
Procuresmaart's SIM module has addressed all the above.

Features :

---

• Search capability includes: stock number, manufacturer part number, part description, category, sub category, supplier name, usage location, supplier part number, and bin location.
• Transaction history tab shows current stock and history of all transactions.
• Alternative search tab displays alternate items and their stock number, manufacturer part number, part description, category, sub category, supplier name, usage location, supplier part number, and bin location.
• Data with respect to certifications, IMDS, warranty, Shelf life etc relevant to each industry can be captured in a customised fashion and stored.

Benefits :

---

• Well laid out Material Master makes half the preparation for battling unnecessary inventory.
• Information captured & stored systematically helps in exercising proper inventory control.

Smooth on-line transactions processing such as material receipt, issues, transfers & stock adjustments. Our system addresses in automating these transactions effectively, integrated with accounting.

Features :

---

1. Opening Stock
2. Receipt Notes (Goods/Services)
3. Material Request
4. Material Issue
5. Surplus Material Return (Internal)
6. Stock Adjustment
7. Stock Transfer
8. Stock Rejection
9. Stock Return (External)
10. Advice Memo (Material Return)
11. Material Labels for stacking
12. Stock reservations & de-reservations

Benefits :

---

• Detailed transaction log provides a complete history/genealogy of transactions against any single item.
• Improve the performance, efficiency, facility, data security, eliminate human error, reduction data entry.
• Speedy and accurate accounting and reporting of material transaction.
• Kitting and MRP helps to manage bulk material issues easily.

Safe storage & Easy retrieval are the cardinal functions of a store . Keeping things in an organized way by categorizing storage locations into zones/areas, then segregating each zone/area to sections and later having the exact storage location is very important. It is equally important that this physical setting is transposed to your software and linked to each product such that retrieval of the product/item can be done very quickly when needed. Due importance is given to this aspect while developing system architecture.

Features :

---

• Easy configuration of stores and its locations and link this to material master.
• Assign material to a predefined store or a new store during receipt.

Benefits :

---

• Generate Stores label along with material receipt for easy & accurate stacking.
• Location wise material inventory listing to help carry out stock taking.
• Space utilisation analysis to optimise storage.
• Manage FIFO/LIFO.

A central database and point of reference for all inventory, coupled with the ability to analyze data, generate reports, forecast future demand, and more.

Features :

---

• Inventory quantities will be automatically updated and helps to track stock movements and stock accounting accurately.
• Provides for seamless integration of Stores with Project Management, Purchase, Inventory Management and Production Management.
• Factors can be defined and Control Points fixed to facilitate specific factors that need to be monitored and controlled.
• Enables to optimise inventory using techniques such as ABC, VED, XYZ, FSN analysis.
• Can incorporate automatic reorder setting, vendor managed inventories(VMI).

Benefits :

---

• Optimum inventory levels by multiple inventory analysis like VED, ABC, XYZ & FSN, JIT etc.
• Save money and improve service levels by maintaining right inventory levels.

Features :

---

• Enables Material Requirement system to organise activities throughout the entire supply chain or for specific project to quickly & accurately match availability with demand.
• Featuring real-time demand planning, visibility across product life cycles, and strong integration with accounting software.
• Helps to plan & manage multi-level Bill of Materials (BOMs).
• Supports multi-step routings for lot-size production.
• Supports serial number tracking of part supplier when applicable to kitted and assembled items.
• Tracks associated cost to manufactured kits and assemblies.

Benefits :

---

• Comprehensive system to oversee material availability & troubleshoot when need comes.
• Alerts can be customized for a variety of messages and can be sent as emails, text messages, and internal messages within the system for better project/ production management.
• Multi-level bill of materials can be used for products designated as either an assembly (made to stock), a kit (made to order), or can be used with batch process manufacturing, where it is used to handle a formula, recipe, or ingredients list depending on the industry.

Features :

---

• Ensure online & easy supplier collaboration.
• Supplier Access to supplier Data for constant updating.
• 360°Supplier profiling.
• Documentation for Long Term Agreements (LTA),MOU's and Rate Contracts.
• Category searches.
• Supplier Catalog Management.
• Customized Supplier performance review.
• Supplier Ledger upload Supplier rating and feedback (optional).
• Web-enabled one-one and one to many communications with suppliers.

Benefits :

---

• Supplier Information in a simplified manner.
• Customised Data Analytics to help Supplier Development, Bidding Trends, Negotiations and Supplier Performance monitoring .

Features :

---

• Create Purchase order (s) to one or many from the Bids .
• Create draft PO, collaborate approvals and release to the vendor.
• Online acknowledgement from the supplier for PO’s released.
• Upload final approved PO's along with connected documents as a comprehensive single document.
• Prepare regularisation PO's directly for control & accounting purpose.
• Supplier's can download PO's from the system.
• Supplier (and buyer) can upload Invoice against orders.
• Any relevant documentation required to be retrieved at later dates can be stored tagged to the relevant Purchase orders.
• Easy search, view by PO number, Supplier name.
• PO’s can be amended, and released to the vendor after approval. Revision history is stored in PO's for records & audit trail.
• Easily configurable PO print formats

Benefits :

---

• PO alerts for outstanding PO’s .
• Purchase Order preparation using embedded letterhead/formats, review, conversion to PDF etc can be done online, work can be done from anywhere & anytime.
• Alerts to Purchase personnel while preparing orders with suppliers with whom the company has standing agreements in force.
• Helps spend control by eliminating the potential for error on POs. Automated purchase order creation eliminates guessing what format the POs are to be made or how to fill Terms & Conditions.
• Proper online systems with cloud storage enables Real-time input to management and helps in reducing staff dependency to minimal levels.

Rate contracts Orders (RCO) are mutual agreements between the buyer and the seller to operate a set of chosen items, during a given period of time, for a fixed price or with price variation.Under this system the rates are fixed and at times even the quantity of the selected items. Buyer can raise Purchase Order to account receipts against RCO’s.

Features :

---

• Create RCO's directly or from bids received against tenders or directly from PR.
• Can Set Rate & Period for Rate contracts.
• From RCO monthly or periodic release orders can be generated (Optional) for managing deliveries and accounting.
• Online acknowledgement from the supplier for RCO’s released.
• Upload final approved RCO's along with connected documents as a comprehensive single document.
• Any relevant documentation required to be retrieved at later dates can be stored tagged to the relevant Purchase orders.
• Easy search, view by RC number, Supplier name,.
• RCO’s can be amended and released to the vendor after approval. Revision history is stored in RCO's for records & audit trail.
• Easily configurable RCO formats.

Benefits :

---

• RCO's help to reduce internal & external lead time.
• Reduced administrative work load.
• Better pricing through quantity consolidation and long term contracts.

Lifecycle management is the process of managing the entire lifecycle of a Purchase Request from its beginning through the process of bidding, vendor selection, ordering, receipt and payment.

Features :

---

• Life cycle views in PR, RFQ & PO.
• From the life cycle stages you can navigate to see more information about one particular stage.

Benefits :

---

• All information is made available in a chronological order in one place.
• Saves time, effort & easy to use.

An online catalog is a list of products or services available to the buyer, presented over the Internet. Online catalogs simplify the transactional purchasing process.

Features :

---

• Vendors can showcase their catalogue through platform.
• Registered buyers can raise their request for procurement by selecting from the catalogue, define the qty, and company/project head.

Benefits :

---

• Vendors getting more reach for their product.
• Supplier saves time for regular purchases.

Procurement, accounting & other administrative processes involve a lot of moving parts: purchase orders , supplier details, budget management, storage & issue and human resources .We endeavors to manage as many of these steps as possible from one place - our platform.

Features :

---

• An array of modules like Procurement, Auction, MRP & Kitting, Accounting integration solutions to choose in combination to meet customer needs & budget.
• Can opt any product / combination as a service or as a software product.
• Procurement automation includes a workflow to handle purchase orders, receive approvals from managers and executives, and simple tracking that avoids the need for data entry.
• Provides input on spend & supplier share and makes it possible to optimize costs wherever possible.

Benefits :

---

• Data Analytics to required level of depth can be had from the system on Real-time oversight of funds, Team and project budgets, Comparisons with previous periods, Market Share of suppliers, bidding trends , Negotiating tools like BAFO & Reverse Auction to get best rates without one-on-one bargain and keeping an upper hand on your purchase.
• Easy to connect to the other vital parts of your finance ecosystem.
• Helps to create custom purchase orders easily, manage the process effectively, track manager approvals, and assign each payment to the correct budget.
• Collaborative platform that’ll walk the stakeholders through each purchase,, finance function in-line with policy and without overcomplicating things.
• Provides features one desires and dreams off. Without much ado, acquire it & empower yourself.

---